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Taekwondo Club Bylaws
New Jersey City University
Article 1: Mission Statement
1.1: This organization shall be known as the New Jersey
City University Taekwondo Club. The recognized abbreviation
of the Taekwondo Club shall be NJCU TKD.
1.2: The purpose of the Taekwondo Club is to provide social,
competitive, and athletic opportunities to its members.
Article 2: Requirements for
General Membership
2.1: All Students who are current undergraduate or
graduate students at New Jersey City University are eligible
for General Membership Standing.
2.2: General members are able to vote on matters put forth
by the Executive Council or by members during General
Meetings.
2.3: No person shall be denied membership on the basis of
race, sex, age, or other discriminatory standards.
Article 3: Taekwondo Executive
Council
3.1: The Executive Council shall be the governing body
of the Taekwondo Club Society.
3.2: Members of the Executive Council cannot be on academic
probation. Members of the Executive Council must possess at
least a yellow belt in Taekwondo.
3.3: The Executive Council shall consist of at least five
members to be elected by members of the General Membership
of the Taekwondo Club. These officers are as follows:
1. President
2. Vice-President
3. Secretary
4. Treasurer
5. Public Information Officer
3.4: Nominations for Executive Council shall be opened on
the Monday of the first week of April and closed on Friday
of the second week of April each year.
3.5: Elections for Executive Council shall be held and
completed during the fourth week of April of the same year.
3.6: A majority of the vote is needed to gain election to
Executive Council.
3.7: Nominations to office in the Executive Council can be
self-nominated and/or by another member in good standing.
3.8: An Executive Council member’s term will last one (l)
academic year, beginning at the conclusion of the previous
council’s term and ending at the last meeting in May.
3.9: The newly elected president shall serve as the
president during the subsequent summer months. If the newly
elected president cannot fulfill his/her obligation during
the summer, a temporary president shall be appointed to fill
position until fall term.
3.10: No member can serve for more than two consecutive
terms in any one office position.
3.11: Any Executive Council member may be impeached by a
two-thirds vote of the council.
3.12: Three (3) or more unexcused absences by any Executive
Council member from Council meetings shall be grounds to
initiate impeachment.
3.13: Executive Council meetings must attend at least one
General Meeting a month.
3.14: Unexcused tardiness in excess of twenty (20) minutes
after council starting time shall be considered an unexcused
absence.
3.15: Vacancies in the Executive Council shall be filled at
the discretion of the council.
3.16: All members of the Executive Council are required to
assist JiHo Choi Taekwondo Institute with at least two
competitions during their term.
3.17: The Executive Council must represent the Taekwondo
Club through the presence of at least one member at every
competition. The representative member must assist JiHo Choi
Taekwondo Institute during the competition.
Article 4: Offices
4.1: Elected members of the General Membership shall fill
the executive offices of president, vice president,
secretary, and treasurer.
4.2: A majority of the vote shall elect the officers the
election period as stated in Article 3.4-5
4.3: Officers may be removed from office by a two-thirds
vote of the full council
4.4: Powers and responsibilities of the president:
A. The president shall have the power to open, close, call
and preside over Executive Council and General meetings.
B. The president shall prepare all meeting agendas
C. The president shall not be a voting member of the council
except to make or break a tie.
D. The president shall have the power to appoint members of
the Taekwondo Club to ad-hoc committees.
E. The president shall enforce all by-laws.
F. The president can appoint positions as necessary to
members of the Taekwondo Club.
G. Be the official representative of the Taekwondo Club at
Student Government meetings. If the president is unable to
attend meetings, a member may be appointed by the council to
fill this role.
4.5: Powers and responsibilities of the vice president:
A. The vice president shall hold the same powers as the
president in his/her absence.
B: The vice president shall act as liaison between the
Student Government Organization (SGO).
C: The vice president shall act as sergeant-at-arms during
council activities to maintain order.
D: The vice president is responsible for the care of the
American and Korean National flag. This responsibility also
includes the presentation of flags before workouts and
meetings.
E: The vice president will oversee meetings regarding
revision of the Taekwondo Club by-laws.
4.6: Powers and responsibilities of the treasurer:
A. The treasurer shall keep a running account of the
financial status of the Taekwondo Club and shall work to
coordinate both the income and expenses thereof.
B. The treasurer shall be responsible for obtaining all
purchase orders and other tender required by the Taekwondo
Club.
C. The treasurer shall be responsible for depositing all
funds generated by the Taekwondo Club.
D. The treasurer shall report the financial status of the
Taekwondo Club upon request.
E. The treasurer shall oversee fundraising activities and
committees.
F. The treasurer must prepare a fiscal plan for the year and
must present it by the third meeting.
4.7: Powers and responsibilities of the secretary:
A. The secretary shall keep records of all official
Executive Council meetings, of which a copy will be given to
the Taekwondo Club advisor and be posted on the Taekwondo
Club website.
B. The secretary shall report the minutes of the previous
meeting at all council meetings.
4.8: Powers and responsibilities of the public information
officer:
A. The officer shall maintain updates of the NJCU TKD
official website.
B. The officer is responsible for aiding the president in
the creation of the monthly newsletter and in its
distribution.
C. The officer is responsible for the creation and
distribution of advertisements, posters, and other means of
creating interest in club.
Article 5: Taekwondo Club
Newsletter
5.1: The newsletter editor position will be held by the
Public Information Officer or may be appointed as needed by
a simple majority of the council.
5.2: This position may be filled by any member of the
Taekwondo Club.
5.3: The newsletter editor may be removed by a 2/3 vote of
the council.
5.4: The newsletter shall be published monthly. It shall
include information of interest to the Taekwondo Club and
JiHo Choi Taekwondo Institute.
5.5: The newsletter may take the form of either paper or
email.
Article 6: Meetings
6.1: A joint meeting of the former council members and
the newly elected council members shall be held in the first
week of May in order to pass projects and information from
one council to the next. Newly elected members shall also
attend the final Executive meeting.
6.2: All Taekwondo Club meetings shall be open to any member
of the university.
6.3: The Executive Council shall have monthly meetings
during the time that school is in session. General meetings
shall meet weekly.
6.4: A quorum must be present to vote on action items at a
council meeting.
6.5: A quorum shall consist of a voting majority. 6.6: A
quorum shall consist of 50% + 1 member. A quorum shall be
assumed, unless specifically called for.
Article 7: Amendments
7.1: Amendments to by-laws may be proposed by any member
of the Taekwondo Club.
7.2: Amendments to these by-laws may be made with approval
of two-thirds of the Taekwondo Club.
Article 8: Advisor
8.1: The advisor of the Taekwondo Club shall be a one
recognized faculty member of New Jersey City University. The
advisor will preferably be, but not limited to, the New
Jersey City University resident Taekwondo/Karate Instructor.
8.2: The advisor shall:
1. Have all privileges of an active member, except those of
voting at meetings and elections, nor shall the faculty
advisor be permitted to hold office
2. Assist the Taekwondo Club in projects of interest
3. Assist the Treasurer and President in preparing a budget
for the next fiscal year.
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